Privacy Policy
Data protection information in accordance with Art. 13 GDPR
Name and address of the responsible party
The responsible party within the meaning of the General Data Protection Regulation (GDPR) and other data protection regulations is:
SYSTEA GmbH
Margarete-Steiff-Str. 6
24558 Henstedt-Ulzburg
Germany
Telephone: +49 – 41 93 – 99 11-0
Fax: +49 – 41 93 – 99 11-29
E-mail: info@systea-systems.com
Name and address of the data protection officer
The data protection officer of the responsible party is:
Sascha Kurth
CompliPro GmbH
Frankenstrasse 34
52223 Stolberg
Germany
E-mail: info@complipro.de
General information on data processing
Legal basis for the processing of personal data
In accordance with Art. 13 GDPR, we will inform you of the legal basis for our data processing. If the legal basis is not specified in the data protection notice, the following applies:
The legal basis for obtaining consent is Art. 6 Para. 1 lit. a in conjunction with Art. 7 GDPR. The legal basis for processing to fulfill our services and carry out contractual measures as well as to answer inquiries is Art. 6 Para. 1 lit. b GDPR. The legal basis for processing to fulfill our legal obligations is Art. 6 Para. 1 lit. c GDPR. If the processing of your data is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 Para. 1 lit. f GDPR serves as the legal basis for processing. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis.
Data deletion and storage period
We adhere to the principles of data minimization in accordance with Art. 5 (1) (c) GDPR and storage limitation in accordance with Art. 5 (1) (e) GDPR. We only store your personal data for as long as is necessary to achieve the purposes stated here or as provided for by the retention periods stipulated by law. Once the respective purpose no longer applies or after these retention periods have expired, the corresponding data will be deleted as quickly as possible.
External links
This website may contain links to third-party websites or to other websites under our responsibility. If you follow a link to one of the websites outside our responsibility, please note that these websites have their own data protection information. We accept no responsibility or liability for these external websites and their data protection notices. Therefore, before using these websites, check whether you agree to the data protection statements there.
You can recognize external links either by the fact that they are displayed in a different color from the rest of the text or by being underlined. Your cursor shows you external links when you move it over such a link. Only when you click on an external link will your personal data be transferred to the link’s destination. The operator of the other website receives in particular your IP address, the time at which you clicked the link, the page on which you clicked the link, and other information that you can find in the data protection information of the respective provider.
Please also note that individual links can lead to data being transferred outside the European Economic Area. This could give foreign authorities access to your data. You may not have any legal recourse against this data access. If you do not want your personal data to be transferred to the link’s destination or even to be exposed to unwanted access by foreign authorities, we recommend not clicking any links.
Rights of the data subject
As a data subject within the meaning of the GDPR, you have the option of asserting various rights. The rights of data subjects arising from the GDPR are the right to information (Article 15), the right to rectification (Article 16), the right to erasure (Article 17), the right to restriction of processing (Article 18), the right to object (Article 21), the right to lodge a complaint with a supervisory authority and the right to data portability (Article 20).
Right of withdrawal
Some data processing can only take place with your express consent. You have the option of withdrawing your consent at any time. However, the legality of the data processing up to the time of withdrawal is not affected by this.
Right of objection
If the processing is based on Art. 6 paragraph 1 letter e or f GDPR, you as the data subject can object to the processing of personal data concerning you at any time for reasons arising from your particular situation. You also have this right in the case of profiling based on these provisions within the meaning of Art. 4 Z 4 GDPR. If we cannot prove a legitimate interest in the processing which outweighs your interests, rights and freedoms or if processing serves to assert, exercise or defend legal claims, we will refrain from processing your data after you have objected.
If the processing of personal data is for direct marketing purposes, you also have the right to object at any time. The same applies to profiling which is related to direct marketing. Here, too, we will no longer process personal data as soon as you raise an objection.
Right to lodge a complaint with a supervisory authority
If you believe that the processing of personal data concerning you violates the GDPR, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your residence, place of work or place of the alleged violation, without prejudice to any other administrative or judicial remedy.
Right to data portability
If your data is processed automatically based on consent or fulfillment of a contract, you have the right to receive this data in a structured, common and machine-readable format. In addition, you have the right to request that the data be transferred and made available to another controller, insofar as this is technically feasible.
Right to information, correction and deletion
You have the right to receive information about your processed personal data regarding the purpose of the data processing, the categories, the recipients and the duration of storage. If you have any questions about this topic or other topics relating to personal data, you can of course contact us using the contact options provided in the imprint.
Right to restriction of processing
You can request the restriction of the processing of your personal data at any time. To do so, you must meet one of the following requirements:
- You dispute the accuracy of the personal data. For the duration of the verification of accuracy, you have the right to request that processing be restricted.
- If processing is carried out unlawfully, you can request that the use of the data be restricted as an alternative to deletion.
- If we no longer need your personal data for the purposes of processing, but you need the data to assert, exercise or defend legal claims, you can request that processing be restricted as an alternative to deletion.
- If you object to processing in accordance with Art. 21 Para. 1 GDPR, a balance will be struck between your interests and ours. Until this balance has been struck, you have the right to request that processing be restricted.
A restriction of processing means that the personal data, apart from storage, may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
Provision of the website (web host)
Our website is hosted by:
Timme Hosting GmbH & Co. KG
Övelgönner Weg 43, 21335 Lüneburg
Germany
When you access our website, we automatically collect and store information in so-called server log files. Your browser automatically transmits this information to our server or to the server of our hosting company.
Your browser transmits the following information:
- IP address of the website visitor’s device
- Device used
- Host name of the accessing computer
- Visitor’s operating system
- Browser type and version
- Name of the retrieved file
- Time of the server request
- Amount of data
- Information as to whether the data retrieval was successful
This data is not merged with other data sources.
Instead of running this website on our own server, we can also have it run on the server of an external service provider (hosting company), which we have named above in this case. The personal data collected by this website is then stored on the servers of the hosting company. In addition to the data mentioned above, the web host also stores contact requests, contact details, names, website access data, meta and communication data, contract data and other data generated via a website for us.
The legal basis for the processing of this data is Art. 6 Para. 1 lit. f GDPR. Our legitimate interest is the technically error-free presentation and optimization of this website. If the website is accessed in order to enter into contract negotiations with us or to conclude a contract, this serves as a further legal basis (Art. 6 Para. 1 lit. b GDPR). In the event that we have commissioned a hosting company, there is a contract for order processing with this service provider.
Use of local storage items, session storage items and cookies
Our website uses local storage items, session storage items and/or cookies. Local storage is a mechanism that enables data to be stored within the browser on your device. This data usually contains user preferences, such as the “day” or “night mode” of a website, and is retained until you manually delete the data. Session storage is very similar to local storage, whereas the storage period only lasts during the current session, i.e. until the current tab is closed. The session storage items are then deleted from your device. Cookies are information that a web server (server that provides web content) stores on your device in order to be able to identify this device. They are either temporarily deleted for the duration of a session (session cookies) and after you have finished visiting a website, or permanently stored (permanent cookies) on your device until you delete them yourself or they are automatically deleted by your web browser.
These objects can also be stored on your device by third-party companies when you enter our site (third-party requests). This enables us as the operator and you as a visitor to this website to use certain services from third parties that are installed on this website. Examples of this include the processing of payment services or the display of videos.
These mechanisms have a wide range of possible uses. They can improve the functionality of a website, control shopping cart functions, increase the security and convenience of website use and carry out analyses of visitor flows and behavior. Depending on the individual functions, these are classified in terms of data protection law. If they are necessary for the operation of the website and intended to provide certain functions (shopping cart function) or are used to optimize the website (e.g. cookies to measure visitor behavior), then their use is based on Art. 6 Para. 1 lit. f GDPR. As website operators, we have a legitimate interest in storing local storage items, session storage items and cookies to ensure the technically error-free and optimized provision of our services. In all other cases, local storage items, session storage items and cookies are only stored with your express consent (Art. 6 Para. 1 lit. a GDPR).
If local storage items, session storage or cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this data protection notice. Your required consent will be requested and can be revoked at any time.
Use of external services
External services are used on our website. External services are third-party services that are used on our website. We use them for various reasons, for example for embedding videos or for website security. When using these services, personal data is also passed on to the respective providers of these external services. If we have no legitimate interest in using these services, we will obtain your consent as a visitor to our website, which can be revoked at any time, before using them (Art. 6 Para. 1 lit. a GDPR).
Analytics
We process personal data of website visitors to analyze user behavior. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This enables us to increase the user-friendliness of our website. Using the analysis tools allows us, for example, to create anonymous user profiles for the display of targeted or interest-based advertising messages, our website visitors could be recognized the next time they visit our website, their click/scroll behavior and downloads could be measured, heat maps could be created, page views could be recognized, the duration of the visit or the bounce rates could be measured, and the origin of the website visitors (city, country, which page the visitor came from) could be tracked. The analysis tools can be used to improve our market research and marketing activities.
Data processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 Para. 1 lit. a GDPR). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g. via the consent banner or other options provided on this website), we will stop processing your data. The legality of the processing carried out up to the time of revocation remains unaffected.
Google Analytics
We use the Google Analytics service on our website. The provider of the service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Using the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider’s data protection information at the following URL: https://policies.google.com/privacy.
The service uses the following cookies on our website:
| Name | Storage period | Type | Purpose |
| _ga | 400 days | 1st-party cookie | Contains a randomly generated user ID. Google Analytics can use this ID to recognize returning users to this website and combine the data from previous visits. |
| _ga_C401GDD5D4 | 400 days | 1st-party cookie | Collects data on how often a user has visited a website, as well as data for the first and last visit. |
Consent Management
In order to comply with data protection requirements, we use a consent management tool on our website. With this tool, we obtain the necessary consent for setting cookies or for using external services. The consents are stored.
The processing is necessary to fulfill a legal obligation to which the controller (operator of the website) is subject. Art. 6 Para. 1 lit. c GDPR is therefore used as the legal basis for the processing.
Enfold Avia Cookie Consent
We use the Enfold Avia Cookie Consent service on our website. The provider of the service is Kriesi Media GmbH, Burggasse 121, 1070 Vienna, Austria.
Since this service is hosted locally on the web server, no data is transferred to third parties.
The service uses the following cookies on our website:
| Name | Storage period | Type | Purpose |
| aviaCookieConsent | 365 days | 1st-party cookie | This cookie is used to save the user’s cookie notice status for the current domain so that the message is not displayed again. |
| aviaPrivacyMustOptInSetting | 365 days | 1st-party cookie | This cookie saves the user’s cookie consent (opt-in) for the current domain. |
| aviaPrivacyRefuseCookiesHideBar | 360 days | 1st-party cookie | This cookie saves the user’s cookie settings for the current domain so that the message is not displayed again. |
Content Management System
A content management system enables the creation, editing, organization and presentation of digital content. We use a content management system to create content for our website. This enables us to design a more appealing website for our visitors.
We base this processing on a legitimate interest (Art. 6 Para. 1 lit. f GDPR).
Our legitimate interest lies in the technically error-free presentation and optimization of the website.
WordPress
We use the WordPress service on our website. The service is provided by Automattic Inc., 60 29th Street #343, 94110 San Francisco (CA), USA.
As this service is hosted locally on the web server, no data is transferred to third parties.
The service stores the following data in the browser’s local or session storage:
| Name | Storage period | Type | Purpose |
| wpEmojiSettingsSupports | Session | 1st-party session storage | WordPress sets this cookie when a user interacts with emojis on a WordPress website. It helps determine whether the user’s browser can display emojis correctly. |
Display optimization
We use tools to optimize the presentation of our website. These tools help, among other things, to display the website in other languages or in a more accessible way.
Data processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 Para. 1 lit. a GDPR). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g. via the consent banner or other options provided on this website), we will stop this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.
WPML
We use the WPML service on our website. The provider of the service is OnTheGoSystems Ltd., 22/F 3 Lockhart Road, Wanchai, Hong Kong, China.
Since this service is hosted locally on the web server, no data is transferred to third parties.
We base this processing on a legitimate interest (Art. 6 Para. 1 lit. f GDPR).
This application is required to ensure the unrestricted functionality of the website. This is a language tool that is considered essential.
The service uses the following cookies on our website:
| Name | Storage period | Type | Purpose |
| wp-wpml_current_language | Session | 1st-party cookie | This cookie is used to track the user’s language preference. |
Data protection software
In order to better comply with data protection requirements, we use appropriate software. This software supports us in complying with data protection regulations.
Processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 Para. 1 lit. a GDPR). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g. via the consent banner or other options provided on this website), we will stop this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.
ALFRIGHT data protection information
We use the ALFRIGHT data protection information service on our website. The provider of the service is Lukmann Consulting GmbH, Packerstraße 131a, A-8561 Söding, Austria.
We base this processing on a legitimate interest (Art. 6 Para. 1 lit. f GDPR).
This service helps us to keep our data protection information up to date and legally compliant. We therefore rely on the legal basis of legitimate interest.
Map service
We use a map service on this website. In order for the map to be used and displayed on the website, the map must be loaded from the provider’s server. This involves transferring your IP address to the provider’s server. Depending on the provider, cookies and other technologies, including fonts, are loaded. You can find more information about this in the provider’s privacy policy.
Data processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 Para. 1 lit. a GDPR). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g. via the consent banner or other options provided on this website), we will stop this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.
OpenStreetMap
We use the OpenStreetMap service on our website. The service is provided by the OpenStreetMap Foundation, St John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, Great Britain.
Using the service may result in data being transferred to a third country (Great Britain). The European Commission has confirmed an adequate level of data protection for the country by means of an adequacy decision.
Further information can be found in the provider’s data protection information at the following URL: https://wiki.osmfoundation.org/wiki/Privacy_Policy.
Interface software
Business processes are cheaper, faster and more error-free when they are automated using software via interfaces. This means they can be integrated efficiently into company processes via your own website or social networks. We use interface software on our website to link different applications together and to transfer personal data securely from one application to another.
Data processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 Para. 1 lit. a GDPR). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g. via the consent banner or other options provided on this website), we will stop this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.
Google Tag Manager
We use the Google Tag Manager service on our website. The provider of the service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Using the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider’s data protection information at the following URL: https://policies.google.com/privacy.
Contact by telephone or email
We have provided a telephone number and email address on our website in accordance with legal requirements. The data transmitted in this way is automatically stored by us in order to be able to process corresponding inquiries or contact the person making the inquiry. We will not pass this data on to third parties without consent.
If contact is made by telephone or via our email address for pre-contractual or contractual purposes, the processing of personal data is based on the legal basis of Art. 6 Para. 1 lit. b GDPR. For all other contacts from you, the processing of personal data by us is based on our legitimate interest in accordance with Art. 6 Para. 1 lit. f GDPR.
Handling applicant data
It is possible to send an application to us (e.g. by post, online application form or by email). The personal data obtained in this way will be stored and processed by us for the application process.
The basis for the processing is Art. 6 Para. 1 lit. b GDPR and Art. 6 Para. 1 lit. a GDPR, provided that consent has been given. Insofar as German law is applicable, Section 26 BDSG in particular is used as the legal basis for the processing. You can revoke your consent at any time. The legality of the processing carried out up to the revocation remains unaffected.
If the application results in an employment relationship, the data collected will be stored for the processing of the employment relationship on the basis of Art. 6 Para. 1 lit. b GDPR. If no employment relationship is established, the data will be stored on the basis of Art. 6 Para. 1 lit. f GDPR for the duration of the legal claims, in particular due to discrimination in the application process. This is necessary for the defense against any lawsuits or allegations. If consent has been given, the data will be stored for a longer period on the basis of Art. 6 (1)(a) GDPR. You can revoke your consent at any time. The legality of the processing carried out up to the time of revocation remains unaffected.
If no employment relationship is established, the applicant can be included in our applicant pool. All details of the application are stored so that the relevant person can be contacted when suitable job advertisements arise.
The data is only stored in the applicant pool after consent has been given on the basis of Art. 6 (1)(a) GDPR. This consent can be revoked at any time, after which the relevant data will be deleted unless there are legal reasons for retention. Deletion takes place automatically no later than two years after consent has been given. The legality of the processing carried out up to the time of revocation remains unaffected.
Data processing for contract fulfillment
We collect, process and use personal customer and contract data to establish, design and change ongoing contractual relationships. The legal basis for this is Art. 6 (1)(b) GDPR.
If you, as the data subject, are employed by our customer or supplier, we have a legitimate interest in using and storing your company contact data to quickly process your inquiries and to facilitate communication with you, provided you do not assert a special interest that would conflict with storage. The legal basis for storing your contact data in this case is Art. 6 Paragraph 1 Letter f of GDPR.
We assume that we will work with our customers and suppliers for a long time. Therefore, the data collected will only be deleted after the business relationship has ended and any existing statutory retention periods have expired. The statutory retention periods remain unaffected.
If personnel changes occur at the customer or supplier during the course of the collaboration, we will update the contact data. This update can be done by changing or deleting. If there are also contractual proof obligations associated with the contact data of the data subjects, the contact data will not be deleted, but blocked or anonymized.
Personal data will only be passed on to third parties if this is necessary for the purpose of processing the contract. Recipients can be, for example, the credit institution responsible for processing the payment or postal/parcel services. Further transmissions of data beyond the contractual purposes do not take place or only if you have consented to the transmission. The data will not be passed on for advertising purposes.